Privacy Policy

Privacy Statement  – Guildford Environmental Forum (GEF)

GEF’s commitment to your privacy

This privacy policy tells you the ways in which GEF collects personal information about you when you become a member and what the information may be used for.

If you want to request a copy of the personal information we hold about you, or ask us to update or correct any information, please go to the Contacting Us section below.

Information we may hold about you

Personal information

We normally retain information from you that you gave us when you become a member of GEF.

Examples of personal information include name, address, telephone number, email address, skills and subscription payment information.

Sensitive personal information

Sensitive personal information is personal information relating to your religious or ethnic origin, religious or political opinions, sexual orientation, physical or mental health, trade union membership or criminal convictions.

We don’t ask for sensitive personal information about you. However, we cannot guarantee that we will not come into the possession of such information. For example, you may include some sensitive personal information in an email which you send to GEF.

We will not do anything with your sensitive personal information unless you ask us to or unless we need to in order to fulfill your request.

How do we use your information?

We use the personal information we hold about you only for the following purposes:

(i) To provide GEF’s membership services to you

(ii) To administer our relationship with you

We use personal information that you supply us for the purpose for which it was collected. Examples include; sending you information or the answer to a query, to register your interest in taking part in an event or volunteering for GEF, or to enable you to make donations to GEF.

GEF do not make your personal information available to other companies as a matter of policy. 

GEF may sometimes like to use your personal information to contact you with information about GEF projects, events or developments. We may also use your contact details to communicate with you on social media.

If at any time you decide that you do not wish to be contacted by GEF you may inform us by e-mail at:

(iii) If disclosures are required by law

If required to do so by any applicable law, search warrant, subpoena or court order, or by any regulation, treaty or other legally binding obligation with which GEF is required to comply, GEF will disclose some or all of your personal information as and to the extent that it is required to do so.


The GEF website will not use Cookies. 

Data security

GEF uses a number of mechanisms to protect the security and integrity of your personal information. Unfortunately, no data transmission over the internet can be guaranteed to be completely secure. So while we strive to protect such information, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk. Once any personal information comes into our possession, we will take reasonable steps and all other precautions required by law to protect that information from misuse and loss and from unauthorised access, modification or disclosure.

Links to other websites

The GEF website may, from time to time, contain links to the websites of other organisations which may be of interest to you. Linked websites are responsible for their own privacy practices. This privacy policy only applies to the GEF website.

Contacting us

Request for a copy of your personal information

If you would like a copy of your personal information please write to the Data Processor, Guildford Environmental Forum, Lamp Cottage, The Street, East Clandon, Surrey, GU4 7RY, stating your full name and providing us with sufficient information to verify your identity.

Sometimes there may be a reason why access will not be possible. If that is the case, you will be told why.

Correcting your details

If you would like us to correct or update your personal information in our records, please email us at:

Comments or questions about our privacy policy

If you have any comments or questions about this Privacy Policy or wish to report any violation of this Privacy Policy, please email us at:

Request to stop future contact

If you do not want to be contacted in the future by GEF please email us at:

Consent to collection and use of personal information

By using the GEF website you acknowledge that you have read the terms of this privacy policy and that you consent to the collection and use of your personal information as described in this privacy policy.

Changes to this privacy policy

GEF reserves the right to remove or amend this privacy policy from time to time.

If we decide to replace or change it, we will post a new policy or the changes to this privacy policy on this page and we encourage you to visit this page frequently to stay informed. By visiting this page on the GEF website following the posting of a new policy or changes to this privacy policy will indicate your acceptance of the new policy or these changes, as the case may be.